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COLLECTION Identifier: gra00103

Gray Herbarium institutional records

Scope and content

Records and some published material documenting the history of the Gray Herbarium at Harvard University from circa 1805-2010. Records include some herbaria correspondence; budget, finance, and donation reports and receipts; building and equipment expenses; staff and library records; staff expedition expenses; visiting committee records; general history information; Harvard Botanical Club notes; publications; and plant records including accession records and exchanges.

Dates

  • Creation: circa 1840s-2010s

Creator

Conditions Governing Access

The collection is open for research by appointment with the following exceptions: Harvard University records are restricted for 50 years; Harvard personnel and student records are closed for 80 years. Some records may need to be evaluated by archives staff in advance.

The Gray Herbarium photograph album, 1874(?)-1925 (GH-A-14) is fragile and must be handled by staff.

Researchers must register and provide one form of valid photo identification. Please contact botref@oeb.harvard.edu for additional information.

Extent

4.25 linear feet (approximately 215 folders in a file cabinet)

Historical note

Asa Gray began his career at Harvard as the Fisher Professor of Natural History in 1842. When he first moved to Cambridge, he kept his collection of botanical specimens in the closet of the house where he boarded. In 1844 he moved into a house on the grounds of the Botanic Garden, where he had room to grow his collection. By the early 1860s the collection had again outgrown his ability to adequately store it, and he offered his herbarium and library to Harvard University, on the conditions that it would be stored in a fire-proof building, and that the university would provide for its care. In 1864 the herbarium, numbering over 200,000 specimens, was officially transferred to the university and housed in a building furnished by Nathaniel Thayer.

In 1874 Sereno Watson was appointed curator of the herbarium, a position he held until his death in 1892. He was succeeded by Benjamin Lincoln Robinson. By this time the herbarium and the library were outgrowing the building in which they were kept. The number of staff, supplies, acquisitions, and maintenance needed were also surpassing the available budget. In 1897 the President and Fellows of Harvard declared that the herbarium would officially be named the Gray Herbarium. Additionally, the Herbarium Visiting Committee was established to help raise funds. An anonymous donor offered twenty thousand dollars for the herbarium, if the University could raise an additional thirty thousand dollars, to establish the Asa Gray Memorial Fund and fund a professor of descriptive botany, who would also serve as curator of the Herbarium. The fundraising goal was exceeded within two years and Robinson was appointed to the professorship.

In order to make space for a new herbarium building, Robinson oversaw the removal of Gray’s home from the Botanic Garden in 1911. The new building was opened in 1915, built of incombustible materials and steel furnishings and contained lecture rooms, laboratories, rooms for processing specimens, reading rooms, offices, library stacks, and storage spaces. During his time as curator, Robinson was also able to increasethe size of the herbarium collections. When he began the Herbarium held 210,000 sheets of mounted plants and 10,054 books and pamphlets in the library. When Robinson left his position in 1934, the holdings included 865,210 sheets and 39,250 books and pamphlets.

Merritt Fernald became the new curator in 1935. In 1937 the title was changed to director and Fernald held this position until 1947. Lincoln Constance was appointed Interim Director until Reed Clark Rollins was named director in 1948. Rollins oversaw the creation of the Harvard University Herbaria. In 1945 Irving W. Bailey had presented to the president of Harvard a plan to restructure the administration of Harvard’s various botanical institutions, including consolidating the Gray Herbarium, the Orchid Herbarium of Oakes Ames, the herbarium of the Arnold Arboretum, and the paleobotanical collections into one building. In 1954, as the result of this consolidation, the Gray Herbarium’s collections and library were once again moved into a new building at 22 Divinity Avenue. The Herbaria has since seen the addition of the Economic Botany Herbarium of Oakes Ames and the collections of the New England Botanical Club. In 1978 Otto Solbrig served as the final director of the Gray Herbarium, before the creation of the position of director of the combined Harvard University Herbaria.

References: Harvard University Herbaria & Libraries. 2010. Gray Herbarium and Library. https://huh.harvard.edu/book/gray-herbarium-and-library. Accessed December 2022.

Wood, Emily W. 2010. Gray’s Herbarium to the Gray Herbarium to the Harvard University Herbaria. Harvard Pap. Bot. 15(2):321-342.

Arrangement

The collection is organized into 11 series.

  1. Correspondence, 1888-circa 1966
  2. Budget and Financial, circa 1840s-1979
  3. Donations and income, 1855-1965
  4. Building and equipment, circa 1909-1915
  5. Staff and Library, 1880-1980s
  6. Staff expedition expenses, 1910-1929
  7. Visiting Committee, 1897-1924
  8. General History, circa 1805-1977
  9. Harvard Botanical Club, 1924-1966
  10. Publications, circa 1880s-2010
  11. Plant Records, 1872-1890s, undated

Provenance

The provenance was not recorded, but records were likely transferred to the archives by various staff members over time and compiled into this collection.

Related Materials

Other related material at the Botany Libraries, Harvard University Herbaria:

  1. The Asa Gray correspondence files of the Gray Herbarium, circa 1820-1904 (gra00078). Includes the personal correspondence of Asa Gray and Sereno Watson, official correspondence of other Herbarium staff, and a small amount of correspondence of noted botanists who were not affiliated with Harvard.
  2. Administrative correspondence of the Gray Herbarium and Harvard University Herbaria, 1890-2019 (gra00079). Gray Herbarium correspondence from the 1890s to present day but the bulk of the letters are from 1890-1955. Also includes Harvard University Herbaria correspondence.
  3. Asa Gray papers, 1830-1953, bulk 1830-1888. (gra00026). The papers document Asa Gray’s career in botany. The collection primarily contains correspondence, travel journals, manuscripts, drafts of published works, notes for lectures, certificates, and original artwork.
  4. Botany Libraries photograph collection, circa 1770-2020. (gra00083)
  5. Plant lists and field notes are often cataloged as Gray Herbarium miscellaneous plant lists, individually under the collector's name, or as part of the collector's archival collection.

Other related material at Harvard University Archives:

Records of the Gray Herbarium, 1892-1946.

Processing note

The collection was processed by Lynne McWood in the 1980s. She created a paper finding aid with unique identifiers for each item or folder (for example, GH-H-2). That original finding aid has been retained by the repository. In the mid 2000s, there was a student project to reprocess the collection, but the project was not completed. In October 2022, Danielle Castronovo finished reprocessing the collection, keeping much of the new folder order and series titles from the student reprocessing project and retaining the unique identifiers from the original project.

Creator

Title
Gray Herbarium institutional records, circa 1840s-2010s: A Guide.
Status
completed
Author
Botany Libraries, Gray Herbarium Library, Harvard University.
Description rules
dacs
Language of description
eng
EAD ID
gra00103

Repository Details

Part of the Botany Libraries, Gray Herbarium Library, Harvard University Repository

The Harvard University Herbaria houses five research libraries that are managed collectively as the Botany Libraries. The Gray Herbarium Library specializes in the identification and classification of New World plants with emphasis on North American plants. The Archives of the Gray Herbarium houses unique resources including personal papers, institutional records, field notes and plant lists, expedition records, photographs, original artwork, and objects from faculty, curators, staff, and affiliates of the Gray Herbarium.

Contact:
Harvard University Herbaria
22 Divinity Ave
Cambridge MA 02138 USA
(617) 495-2366